If you currently work as a contractor, are considering becoming a contractor or own a business that hires contractors, IR35 is something that you should be familiar with.
Self-employed contractors working through a limited company can benefit from tax advantages, but you must comply with IR35 rules in order to do so lawfully. IR35 is in place to make sure that contractors working in the same way as permanent full-time or part-time employees pay the same tax and national insurance as an employee to crack down on tax avoidance.
In this guide we’ll answer some of the most frequently asked questions about IR35, such as ‘what does IR35 mean?’, ‘how does IR35 work?’, ‘what is IR35? ’ and ‘who does IR35 affect?’.
What is IR35?
Also known as the ‘Intermediaries Legislation’, IR35 is shorthand for the UK tax legislation that is designed to identify contractors and businesses who are avoiding paying the appropriate tax by working as ‘disguised’ employees; or, are engaging workers on a self-employed basis to ‘disguise’ their true employment status. IR35 was introduced in April 2000 and takes its name from the original press release published by the then Inland Revenue (now HMRC) announcing its creation.
Working as a contractor
If you work as a contractor through a limited company you can pay corporation tax at 20 per cent on your profits, claim business costs against your tax bill and avoid making National Insurance Contributions (NIC) by paying yourself through dividends. Working as a contractor is often a more tax efficient set up than working via an umbrella company or as an employee of a company. Many contractors who are, in reality, operating in the same way as employees, are intentionally or unintentionally gaining a tax advantage over others working in the same way as them. The Government has said that it wants to use IR35 to remove this unfair advantage, and at the same time increase its overall tax revenue.
As it stands in 2019, in the public sector it is the client’s responsibility to determine IR35 status of contractors and in the private sector the responsibility sits with the contractor. This is due to change in 2020 – read on to learn more further down the guide.
What does inside IR35 mean?
To be operating “inside IR35” means that, under the IR35 legislation, you must pay the same tax as an employee. This could also mean that you are entitled to additional rights as an employee or worker (e.g. minimum wage, maternity pay, protection from discrimination).
If you’re found to be working inside IR35, you will usually have to pay a ‘deemed payment’ of income tax at the end of the tax year to account for any tax deductions or NIC that an employee would have paid.
What does outside IR35 mean?
To be operating “outside IR35” means that the IR35 legislation does not prevent you from paying tax on the private contractor basis described above. This means that you can pay yourself a salary and withdraw further income as dividends (which are not subject to NIC), whilst your limited company pays tax only on its profits at the corporate 20% rate.
Things that indicate you are outside IR35 and are operating like a business, include having your own business insurance, marketing yourself via a professional website, owning your own equipment and working for multiple clients.
As a contractor you should consider getting detailed advice on your IR35 status involving a review of both your service contracts and your day-to-day working practices.
The IR35 private sector: What’s changing?
When IR35 first came into force in 2000, each contractor was responsible for assessing their own IR35 status and it was the individual’s limited company or agency who was responsible for accounting for any tax and National Insurance due where IR35 was applicable. The rules then changed in 2017 so that in the public sector, the responsibility for ensuring IR35 is correctly implemented shifted from the contractor to the public sector body engaging them. Responsibility remained with the contractor in the private sector.
In April 2020, there will be an IR35 private sector update that will align public and private sector IR35 rules. Like in the public sector, the responsibility for setting IR35 status and paying relevant tax will be passed from contractors to the private sector businesses engaging them. This also means that the ‘engaging’ businesses will be held liable should HMRC decide status has been incorrectly assessed.
The IR35 changes in private sector exclude “small” businesses, however, meaning that contractors working for them will continue setting their own IR35 status.
IR35: Who is liable?
So, what are the IR35 rules? As it stands, until March 2020, in the public sector the end client is responsible for determining their contractors’ IR35 status and, if it’s decided the contractor is operating inside IR35 ensuring the correct income tax and NIC is paid.
In the private sector, contractors are responsible for determining their own status. If they decide they are operating within IR35, they must ensure the correct Income Tax and NIC is paid.
If a contractor is working outside of IR35 and HMRC have reason to question this, they may open an IR35 enquiry. In this case, they will begin by sending a letter asking for evidence that they are working outside of the legislation. If they decide the evidence is not satisfactory, they will conduct an in-depth review of written contracts and working practices. From this, they will make a final decision on the status of the contract. If they decide you are inside IR35, they will make their demand for the retrospective Income tax and NIC, plus interest and a possible penalty.
HMRC can investigate your arrangements at any time, which has the potential to be time consuming, costly and stressful. They can also go back up to six years and evaluate past contracts to see if the legislation should have been applied.
How does IR35 affect contractors?
IR35 will affect you as a contractor if you work for your own limited company. If you work through an Umbrella company (a limited company that employs contractors and acts as a third party supplier acting between the contractor and the client) you don’t need to worry about IR35 as you’re already paid through the PAYE system and work under a contract of employment with the Umbrella company. IR35 doesn’t apply to sole traders either, however, rules for determining employment status do. This means that if the contractor is registered as self-employed but is found to be working as an employee, the end client will be responsible for paying any additional tax due. While the contractor holds no liability for their employment status, they may still experience a deduction in earnings as they will have to be placed on the payroll of the company.
What this means for you if you are a contractor working through a limited company, is that you must understand how the legislation works and apply best practice to ensure it doesn’t apply to you. This means you must meet HMRC’s definition of self-employment by making sure your work is project based, you are not managed by anyone on the client-side, you haven’t offered exclusivity to any clients and you have contracts linked to durations based on completion of services, as opposed to a continuous relationship.
If your contract is deemed to be inside IR35, it is possible to continue working through a limited company. Your client will have to deduct income tax and NIC for this contract.
Contractor take home pay outside IR35 is significantly higher than contractor take home pay inside IR35, as contractors outside of the legislation can benefit from reduced NIC by taking the bulk of their income in dividends (as it stands, you can earn up to £2,000 in dividends before you pay any income tax on your dividends). Inside IR35, your income is subject to the same level of taxation as a normal employee. There are IR35 calculator tools available to assess the impact the legislation has on your net income.
The following is a non-exhaustive IR35 compliance checklist of some of the factors that can indicate whether you are inside or outside IR35. If any of the items on the “inside IR35” are relevant to you, you simply need to ensure you are paying the appropriate tax by informing HMRC of your “inside IR35” status. If you identify with the “outside IR35” checklist, however, you can legally benefit from the tax deductions.
- You carry out all of the work that your company is contracted to do personally
- You work for your own limited company, but receive employment benefits such as paid leave or sick pay
- You are being paid on a time basis
- You have close supervision by somebody in your client’s business
- You are supplied with the equipment by a client and work at their premises
- You work for one client long-term
- All rejected work is corrected at your client’s cost
- You work out of your client’s premises and do not have your own business identity
- You have the right to delegate or substitute work contracted to another person and that right is exercised in practice
- You work for your own limited company and do not receive employment benefits such as paid leave or sick pay
- Being paid on a project basis or at a fixed price
- You have the right to decide how and when you work and can send a substitute to do the job if you please
- You supply the appropriate equipment and may work from your own premises
- You work with more than one client at one time or on short successive projects with a variety of clients
- All rejected work is to be corrected at your own cost
- You have your own premises, insurance and branding
The new IR35 2020 rules
The chancellor announced in the 2018 budget that the public sector IR35 April 2020 rules would be extended to the private sector. As of 6 April 2020 the new IR35 rules are:
For the contractor:
- If your client is a small company, your limited company will be responsible for assessing whether IR35 applies. The Companies Act 2006 defines a small business as a business with two or more of the following features:
- Turnover of £10.2m or less
- A balance sheet total of £5.1m or less
- 50 employees or fewer
For the client:
- Public and private sector businesses engaging contractors will be responsible for assessing the individual’s employment status and disclosing whether they are inside or outside of IR35
- If it is determined that the worker is inside IR35, the business, agency or third party that pays the contractor’s limited company will need to deduct income tax and employee NICs and pay employer NICs to HMRC
- This rule will not apply to the small businesses defined by the Companies Act as having an annual turnover less than £10.2 million, balance sheet total less than £5.1 million and less than 50 employees
- If a contract is inside IR35 the fee-payer must make appropriate deductions for all employment taxes (income tax, NICs, and the Apprenticeship Levy) in the same way as for an employee
- If a contract is found to be non-compliant with IR35, the client will be responsible for paying income tax and NIC due to HMRC
Where business insurance can help
IR35 is among other challenges and risks that contractors face from day-to-day, so business insurance may be something you want to consider. Here are a few different types of cover that you could benefit from:
- Legal protection insurance – Covers the cost of legal advice and representation related to employment disputes, property disputes, bodily injury, contract disputes and tax protection (including IR35 enquiries)
- Professional indemnity insurance – Covers the cost of compensation pay outs and legal action should a client sue for negligence
- Public liability insurance – Covers the cost of compensation pay outs and legal action should a member of the public make a claim for bodily injury or property damage caused by your work
IR35 is complex legislation, however, by fully familiarising yourself with the information available to you and taking the relevant actions to comply with IR35 rules you’ll be able to work as tax efficiently as possible, while staying on the right side of the law. Whether you’re a contractor or work with contractors, it’s worth educating yourself to the best possible level for financial and reputation’s sake.